Coordinator For Library Collections


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Position Summary

The University Libraries at Florida Atlantic University seeks applicants who are committed to supporting the teaming needs of students from diverse backgrounds and to engaging communities underrepresented in higher education. Florida Atlantic University is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract student, faculty and staff from a variety of backgrounds and life experiences. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the diverse internal and external communities that it serves.

The FAU Libraries have prioritized working collaboratively with the campus community on a Top 100/R1 research initiative that includes a highly library engaged campus and community environment. FAU Libraries house approximately 3.7 million items and provide access to over 80,000 electronic journals, nearly 500 databases, and a growing collection of e-books and streaming videos.

The Libraries house many distinctive collections, including artist's books, sound recordings, print music, rare books and manuscripts, and University Archives. The Digital Library creates online collections from unique materials housed in Special Collections and University Archives and serves as the University's repository for the intellectual output produced on campus.

The FAU Libraries seek a high-energy, collaborative, organized, engaged, positive, innovative, strong written and verbal communicator, and self-starter, who adapts well to change and can manage multiple projects. We endeavor to be a highly engaged organization that believes in striving for excellence, utilizing assessment and data for decision-making, and maintaining a culture of appreciation/gratitude, as we pursue a national ranking of Top 100/R1 academic university.

As a member of the FAU Libraries' Collection Management Department, and reporting directly to the Collection Development Librarian, the Coordinator for Library Collections provides support in all functional areas of the Collection Management Department, including collection development, acquisitions, cataloging, and electronic resources. This position performs duties to ensure that resources and collections are readily available and accessible to FAU users.

Summary of Responsibilities

  • Work collaboratively within the Libraries' Collection Management Department on departmental group projects and tasks.
  • Work collaboratively to further the libraries' Top 100/R1 initiatives.
  • Place and manage orders for library collections materials through OASIS, GOBI, ECM, LibCentral, Kanopy, and other platforms.
  • Process and manage gift materials and respond to donor inquiries.
  • Assist in preparing collections reports for accreditations and new program proposals. Collect and maintain usage and holdings statistics for reports and surveys.
  • Manage and organize vendor contracts. Communicate via email with vendors and University General Counsel as part of the contract approval workflow.
  • Update catalog records in Alma and research guides, link item barcodes with catalog records, and create bibliographic records.
  • Manage and organize deselection activities: update catalog and OCLC records, pull materials from book stacks, and process withdrawals.
  • Assist in the creation of departmental and unit policies and procedures.
  • Assist in troubleshooting basic electronic resources access issues.
  • Communicate with library liaisons, faculty, and library vendors.
  • Participate in Library and University Committees.
  • Participate in Library Engagement Activities.
  • Actively pursue professional development opportunities.
  • Other job-related duties as assigned.

Minimum Qualifications

Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.

Preferred Skills

  • Experience in using Microsoft Office such as Word, Excel, Teams.
  • Experience using various Google products such as Google sheets.
  • Experience in searching online resources for information.
  • Experience working with an integrated library system (ILS) and discovery tool. Ex Libris Alma/Primo VE.
  • Experience creating and managing LibGuides.
  • Ability to work collaboratively, effectively, and creatively to promote teamwork.
  • Ability to pay attention to details and meet deadlines.
  • Demonstrated effective time management and organizational skills.
  • Demonstrated effective communication and collaboration skills.
  • Demonstrated ability to be flexible with work schedule.
  • Experience working in libraries or in an academic organization.

Knowledge, Skills, and Abilities

  • Demonstrated strong commitment to service excellence.
  • Ability to lead, coordinate, and contribute to multiple projects from conception through implementation.
  • Ability to be flexible and nimble and cope with change.
  • Ability to prioritize duties with the ability to reprioritize as necessary and meet deadlines.
  • Ability to work effectively under pressure.
  • Ability to respond effectively to questions from individuals both external and internal to the University.
  • Demonstrated strong customer service orientation.
  • Demonstrated student focus.
  • Demonstrated strong interpersonal skills.
  • Demonstrated problem-solving and communication skills.

Work  Days and Hours

Monday- Friday, 8 AM-5PM.

$40,000.00- $43,000.00
Job Location
Boca Raton
Application Deadline
College or Department
University Libraries
Special Instructions to Applicant

Special Instructions to Applicant

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

Successful completion of a background check, which may include a motor vehicle check, credit check, fingerprinting or additional screening, is required for the selected candidate prior to the start date.

A resume and a cover letter are required for this position. Make sure to attach these required documents in the Attachments section of the application. Any missing required documents will result in disqualification.

The Environment

The Environment


About FAU

Established in 1964 as the first public university in southeast Florida, FAU serves 30,000 undergraduate and graduate students on six campuses along Florida's beautiful southeast coast in Broward, Palm Beach, and St. Lucie counties. FAU has ten distinguished colleges that offer more than 180-degree programs, including the Schmidt College of Medicine, and is home to one of the world's preeminent marine science education and research centers, the Harbor Branch Oceanographic Institute. FAU is taking its place among the world's great research centers and has been given the designation of a "High Research Activity" university by the Carnegie Foundation for the Advancement of Teaching. FAU was ranked 27th by U.S. News & World Report among all American universities for campus diversity, with 49% of its student body classified as minority or international students. In 2015, it earned the distinction of being a federally designated Hispanic Serving Institution.

Last modified at 09/08/2023 - 15:11 PM