Instructor Promotion Guidelines

Submitted by the FAU Libraries Non Tenure Track Promotion Committee:
Troy Christenson (Chair)
Alyse Ergood
Aaron Kula
Dr. William Miller
Rachael Neu
Kristy Padron (Former Chair)
Drafted: January 2013, Revised: September 2013
Library Faculty Approval: April 26, 2013 .
Provost Approval: December 13, 2013 .
Adopted: December 13, 2013 .
Table of Contents.
I. Introduction.
II. Criteria for Promotion to Specific Rank.
III. Criteria for Promotion Specific to Areas of Achievement.
IV. FAU Libraries Promotion Documentation: Portfolio and Supplementary Portfolios.
V. Role of FAU Libraries Promotion Committee(s).
VI. Promotion Appraisal Process.
VII. Negative Recommendations and Notice of Denial, Notice of Denial from the Provost.
VIII. Procedures and Timeline for Promotion.
Appendices.
Appendix A: Florida Atlantic University Libraries: Guidelines for Assessing Previous Work Experience.
Appendix B: Florida Atlantic University Libraries: Promotion Application Form.
Appendix C: Florida Atlantic University Libraries: Peer Review Form.
Appendix D: Florida Atlantic University Libraries: Numerical Library Faculty Vote.
Appendix E: Florida Atlantic University Libraries: Promotion Committee’s Summary Checklist.
Appendix F: Florida Atlantic University Libraries: Instructor Promotion Guidelines Bibliography.
Appendix G: Florida Atlantic University Libraries: Memorandum of Approval of the University Libraries
Instructor Promotion Guidelines by the Vice Provost for Academic Affairs.
I. Introduction.
Libraries have been partners with University faculty and contribute to its institution’s goals of teaching,
research, and service. The traditional role of libraries has been to provide access to information, document
delivery, collection development and preservation, instruction, reference, outreach services, and
administration and planning. However, libraries are increasingly handling complex needs for their
institutions and communities. 
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Florida Atlantic University (FAU) Libraries’ Instructors serve in roles throughout the library where they apply
their particular skills to fulfill the goals and mission of the Libraries. Instructors collaborate with librarians,
library administration, the University and community based on their letter of assignment. They also
participate in internal activities within the Libraries such as governance, planning, and other professional
activities related to their assignment.
The attached criteria and procedures will allow Instructors an opportunity to be reviewed in equitable terms
that adequately recognize the differences in individual positions and contributions, within a reasonable
time, for promotion within the FAU Libraries. The promotion review is a qualitative evaluation rather than a
quantitative fulfillment of activities.
The FAU Libraries Instructor Promotion Guidelines are to be used in conjunction with the following
University documents.
 Appointment and Promotion of Instructors and Lecturers (January 25, 2012)
 Implementation Guidance for the Appointment and Promotion of Non-Tenure Track Faculty
(October 3, 2012)
 Non-Tenure-Track Portfolio Guidelines for 2013-2014 (June 26, 2013).
 The most recent Promotion and Tenure Memorandum from the FAU Office of the Provost.
This document will be updated as necessary to comply with University requirements and in response to the
changing environment of academic libraries. Review and/or revision of this document may be undertaken
at the request of the majority of library faculty, the Dean of University Libraries, or the Provost. Revisions
are forwarded to the Provost by the Dean of University Libraries. The URLs/links within this document will
be revised as necessary and will not require the request of the majority of library faculty, the Dean of
University Libraries, or the Provost.
II. Criteria for Promotion to Specific Rank.
Ranks of library Instructors parallel those of other members of the faculty: Instructor, Senior Instructor, and
University Instructor.
A. Promotion from Instructor to Senior Instructor.
1. Serve a minimum of 5 years of FTE responsible, professional experience, at least two of which
must be in rank at Florida Atlantic University, after receiving the appropriate terminal degree within
his or her field. Completion of time requirements must be fulfilled by the time the promotion
becomes effective, which is the beginning of the contractual year following the promotion process.
2. Senior Instructors are expected to have achieved a high level of expertise and have a demonstrated
record of accomplishments to advance the goals of the FAU Libraries, the University, and his/her
profession. Instructors at this rank are expected to exercise significant professional judgment and
provide evidence of a substantial degree of leadership.
3. Provide evidence of distinction and commitment significantly beyond the degree expected of an
Instructor in scholarship, research and/or creative endeavors, with notable contributions to the
advancement of his/her profession and increasing service to the University, and community.
B. Promotion from Senior Instructor to University Instructor.
Promotion to this rank is predicated upon mastery of the qualities described for a Senior Instructor at
Florida Atlantic University. Library Instructors show evidence of superior performance at the highest
levels of professional responsibility. 
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1. Serve a minimum of 8 years FTE responsible, professional experience after receiving the
appropriate terminal degree, at least two of which must be in rank at Florida Atlantic University.
Completion of time requirements must be fulfilled by the time the promotion becomes effective,
which is the beginning of the contractual year following the promotion process.
2. University Instructors are expected to have achieved a superior level of expertise and have a
demonstrated record of accomplishments to advance the goals of the FAU Libraries, the University,
and his/her profession. Instructors at this rank are expected to exercise the highest level of
professional judgment and provide evidence of longstanding leadership.
3. Provide evidence of distinction and commitment in scholarship, research and/or creative endeavors,
with notable contributions to the advancement of his/her profession and increasing service to the
University, and community.
4. Provide evidence of recognized distinction in at least one of the categories of professional activities,
scholarship, or service.
III. Criteria for Promotion Specific to Areas of Achievement.
The areas of achievement to be considered in the promotion process are as follows: Professional
Activities, Scholarship, Research and/or Creative Endeavor, and Service.
A. Professional Activities.
Professional Activities are the most important criterion for faculty in the FAU Libraries and is given the
most weight in promotion decisions. Library faculty should demonstrate sustained growth and highquality
contributions in the area(s) of their core responsibilities. General characteristics expected of all
library faculty regardless of job assignment include but are not limited to:
 Consistency in professional performance and effectiveness.
 Imagination and skill in solving complex problems.
 Initiative in improving processes and services.
 Ability to organize work and produce results.
 Effective communication skills.
 Awareness of current developments in the library profession and/or appropriate subject fields.
 Ability to apply professional principles and standards to local situations.
 Meaningful participation in departmental or library-wide decision making.
 Comprehensive understanding of the departments', Libraries', and University’s goals.
 Flexibility to adapt to new technologies and acquire new skills.
 Accuracy and attention to detail.
 Ability to work effectively in a team environment.
 Effective decision making.
 Ability to work effectively in a variety of library functional areas.
 Effective supervision (if assigned).
 Leadership.
 Active participation in self-study activities in all areas of the FAU Libraries' operations.
 Ability to innovate.
Academic libraries are complex information environments, and the responsibilities of library faculty vary
markedly in their focus. The multifaceted nature of library faculty responsibilities and contributions
constitutes the strength of the FAU Libraries. As specialists, Instructors may be responsible for such 
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things as providing access to information, document delivery, collection development and preservation,
digitization, technological expertise and support, bibliographic control and organization, instruction,
reference, outreach, and administration and planning.
B. Scholarship, Research, and/or Creative Endeavor.
Instructors are expected to establish and sustain a program of high quality research and/or creative
accomplishments appropriate to their core responsibilities and rank which are consistent with the FAU
Libraries mission and goals. Scholarship is not evaluated on the basis of philosophical orientation nor
the specific topic examined.
The FAU Libraries does not adopt a standard that a minimum number of research items must be
completed before a candidate can be considered for promotion. Rather the scholarship, research,
and/or creative activities of the candidate will be examined as an entire body of work.
The FAU Libraries value both collaboration and individual initiative. Although coauthored or soloauthored
publications and presentations are both valued, the candidate’s portfolio should show some
evidence of independent research.
Examples of Scholarship, Research, and/or Creative Endeavors include but are not limited to:
 Scholarship published in peer reviewed journals, book chapters, books, presentations, and other
such means of recognition.*
 Scholarship published in significant non-refereed journals, book chapters, books, presentations,
and other such means of recognition.
 Publications and presentations that have been invited or otherwise solicited by professional or
scholarly organizations.
 Editorship or editorial contributions for scholarly publication.
 The research and development of courses or classes in librarianship or a scholarly topic on which
the individual has expertise.
 Advanced study, such as for-credit courses, additional degrees, or certification in a specialization.
 Obtaining grants and other funding, such as fellowships, internships or study leaves, which benefit
the FAU Libraries or appropriate discipline.
 Self-education toward a specific goal agreed upon with the individual's supervisor; these contracted
goals should develop proficiencies that enhance library services.
 Developing original computer software or successful adaptations of software for the FAU Libraries
or professional use.
 Developing original uses of other technologies to enhance FAU Libraries’ operations.
* Weight will be given to scholarship published in peer-reviewed publications.
C. Service.
The FAU Libraries highly value active participation and leadership in service to the University, FAU
Libraries, community, and profession. Library faculty are expected to apply their professional expertise
in developing new programs and services, providing solutions to problems, and guiding the strategic
direction of the FAU Libraries. Library faculty members contribute to the governance of the University or
its various units, and to the diversity and intellectual life of the University and the community.
Professional participation at an appropriate level is expected. Such participation may be in regional, 
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state, national, or international associations or organizations.
Examples of Service include but are not limited to:
 Participation in committees and/or task forces at all levels (FAU Libraries, University, regional,
state, national, and international) with emphasis on leadership.
 Mentorship of new faculty.
 Contributions to the University’s programs to enhance equal opportunity and cultural diversity.
 Assistance to student organizations.
 Consultation on professional topics.
 Participation in promotion and academic governance processes.
 Outreach service or service in professional associations or learned societies with emphasis on
leadership.
 Service in civic organizations and community agencies.
 Collaboration with regional cultural organizations.
 Presentations to community groups or civic organizations.
 Participation in University activities and scholarly events.
 Any other extracurricular involvement or volunteer commitments that significantly improve the wellbeing
of the community.
IV. FAU Libraries Promotion Documentation: Portfolio and Supplementary Portfolios.
The Instructor is responsible for supplying evidence of accomplishment to support the granting of
promotion. This evidence is compiled into a portfolio and a supplement, the content and arrangement of
which are determined by the most recent University Promotion and Tenure Memorandum promulgated
by the Office of the Provost. For advice and assistance in preparing a promotion portfolio and
supplement of the highest possible quality, the candidate is encouraged to consult with an advisor/
mentor who has successfully completed the promotion process at FAU Libraries, or with the FAU
Libraries Promotion Committee (also referred to as Promotion Committee or Committee).
Promotion and Supplementary Portfolios that are submitted to the Promotion Committee that fail to
meet the requirements stated in the University Promotion and Tenure Memorandum and the FAU
Libraries Instructor Promotion Guidelines will not be accepted for consideration and will be returned
immediately to the candidate.
A. The following is intended to interpret some of the terms the Provost’s document may contain
into their library Instructor equivalent.
 Peer review is interpreted as a special review instituted at the time of candidacy for promotion (See
Appendix C).
 Student evaluations are not applicable at this time with the exception of library Instructors teaching
official FAU courses as stated in his or her letter of assignment.
 Work assignment should be substituted whenever there is reference to instruction.
 FAU Libraries Promotion Committee should be substituted whenever there is reference to College
Promotion and Tenure Committee.
 If the Instructor chooses to submit internal letters of recommendation, one of the internal letters of
recommendation must be from a library faculty member.
 The Instructor’s supervisor is the equivalent of a Chair/ Director.
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 If the Provost’s document requires tables, the Instructor must adapt the table to his or her work (the
fact that a sample table does not reflect a Instructor’s work does not mean that he or she can omit
the table).
B. Documentation for use by the Promotion Committee should be included in the Supplementary
Portfolio.
The Supplementary Portfolio must include the FAU Libraries Instructor Promotion Application Form
(See Appendix B) but may also include:
 Transcripts of courses completed after the appropriate master’s degree.
 Documentation of completed continuing education activities.
 Professional certifications.
 Additional letters of commendation or acknowledgement.
 If applicable, a letter from the Dean of University Libraries detailing the amount of professional
experience credited at the time of initial appointment at FAU Libraries (see Appendix A).
For more information on the Supplementary Portfolio, refer to the section on “Supplementary Portfolio”
in the Promotion and Tenure Memorandum from the Office of the Provost.
V. Role of the FAU Libraries Promotion Committee.
The purpose and function of the FAU Libraries Promotion Committee is to help implement the
promotion guidelines, to assist the library Instructor candidates who are assembling their promotion
portfolios, and to advise the Dean of University Libraries by reviewing and making recommendations,
either positive or negative, concerning specific promotions and the promotion process.
Membership of the FAU Libraries Promotion Committee is defined in the FAU Libraries Promotion
Guidelines in Part V. Role of the FAU Libraries Promotion Committee.
The Promotion Committee's duties also include the following:
A. Notifying the Chair of the Faculty Assembly to call for nominees to fill vacancies on the Promotion
Committee.
B. Selecting a Chairperson.
C. Being thoroughly familiar with the FAU Libraries Instructor Promotion Guidelines and the Promotion
and the Tenure Memorandum from the Office of the Provost for the current promotion process. New
requirements in the “Promotion and the Tenure Memorandum” or conflicts between the FAU
Libraries Promotion Guidelines and the Promotion and the Tenure Memorandum should be
reported to the FAU Libraries Promotion Criteria Committee.
D. Reviewing the Florida Atlantic University Board of Trustees/United Faculty of Florida Collective
Bargaining Agreements as new versions are released. New requirements in the Florida Atlantic
University Board of Trustees/United Faculty of Florida Collective Bargaining Agreements or conflicts
between the FAU Libraries Promotion Guidelines and the Florida Atlantic University Board of
Trustees/United Faculty of Florida Collective Bargaining Agreements should be reported to the FAU
Libraries Promotion Criteria Committee.
E. Providing the candidates with the link to the Provost's latest Promotion and Tenure Memorandum
and the link to the FAU Libraries Instructor Promotion Guidelines.
F. Maintaining confidentiality of the promotion process and assuring candidates of the confidentiality of
the promotion process.
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G. Upon receipt of the promotion application forms, a list of candidates will be sent out by the
Promotion Committee along with the candidate's curriculum vitae and peer review forms to all
library faculty members who have been employed with faculty status in the FAU Libraries for one
year at the start of the promotion process excluding the Dean of the Libraries.
H. Providing the completed peer review forms to the candidates for promotion within one week of the
peer review forms deadline.
I. Upon receipt of memorandum from the candidates listing internal and external referees, sending a
letter to the referees requesting a letter of evaluation and a brief vitae or summary of credentials
where applicable and providing the original version of the referees' letters to the candidate within
one week of the submission deadline.
J. Conferring with candidates for promotion while they compile their portfolios.
K. Advising candidates of the right to reply to any material added to the portfolio.
L. The Promotion Committee will be available to consult with the Dean of University Libraries should
the Dean require additional information regarding a candidate. The Committee will then consult with
the candidate on both the sort of information to be gathered and the information that is finally
acquired.
M. Calling for a numerical library faculty vote with ballots sent to all library faculty members who have
been employed with faculty status in the FAU Libraries for one year at the start of the promotion
process excluding the Dean of the Libraries.
N. Ensuring the candidate's portfolios are available for review in the Wimberly Library Administration
Office and that access to the portfolios is restricted to library faculty members who have been
employed with faculty status in the FAU Libraries for one year at the start of the promotion process
excluding the Dean of the Libraries. A list of library faculty members should be provided to the
library administration staff to ensure the portfolios are only checked out by library faculty members
eligible to participate in the numerical library faculty vote.
O. Writing the "Report of the Department/School" (the reporting of the numerical library faculty vote) to
include in the candidate's portfolio and providing official notification of the result to the candidate
within one week of the numerical library faculty vote deadline.
P. Copying and maintaining (by Committee Chair) all incoming documentation (peer review form
results, the numerical library faculty vote, letters of evaluation, etc.) in a separate file, while
returning the originals to each candidate within one week of the deadline for submitting these items.
Q. Ensuring that all library promotion paper work is correctly filled out and submitted on time.
R. Submitting written recommendations covering positive and negative issues about specific
candidates for promotion, and also any recommendations for changes in the promotion process to
the Dean of University Libraries.
Additional duties:
S. Conducting an informational session each Spring semester to provide an overview of the FAU
Libraries’ and University’s criteria, policies, and procedures regarding promotion. This session will
include a question and answer period to address specific questions or concerns the attendees may
have regarding the promotion process.
T. Interested library faculty may request an individual consultation with the committee to see if he or
she is ready to apply for promotion. The faculty member should have an up-to-date curriculum vitae
to share with the Promotion Committee.
U. Reviewing emeritus candidates’ portfolios. Typically this will include an up-to-date curriculum vitae
and additional supportive documentation as per FAU Libraries’ Emeritus Policy. 
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VI. Promotion Appraisal Process.
A. Formal Promotion Appraisal Process:
As employees eligible for promotion, FAU Libraries Instructors may be apprised of their progress
toward promotion as stated in Article 14 of the 2013-2015 “Florida Atlantic University Board of
Trustees/United Faculty of Florida Collective Bargaining Agreement.” Within Article 14, section 14.1
(b) and 14.3 (b) address the promotion appraisal and are included below:
Article 14
Promotion Procedure
“14.1 (b) Upon annual written request beginning with the second year of employment, employees
eligible for promotion shall receive a non-binding appraisal of their progress toward promotion. The
appraisal, which shall be a separate component of the annual evaluation, is intended to help
candidates qualify themselves for promotion. Upon written request of the employee, an
administrator at the next higher level shall meet with the employee to discuss unresolved appraisal
issues.” *
“14.3 (b) Recommendations for promotion shall include a copy of applicable promotion criteria, the
employee's annual assignments and annual evaluations, and, if the employee chooses, the
employee's promotion appraisal(s). The reviewers at any stage in the review may request to view
the appraisal(s).”
*The formal promotion appraisal process as stated above is subject to revision pending future
Florida Atlantic University Board of Trustees/United Faculty of Florida collective bargaining
agreements.
B. Informal Promotion Appraisal Process:
1. Role of the Mentor:
As stated in the “FAU Libraries Faculty Mentoring Program,” one of the responsibilities of the
mentor is to “be familiar with and explain the FAU Libraries’ and University’s criteria, policies, and
procedures regarding promotion.”
2. Role of the FAU Libraries Promotion Committee:
One of the responsibilities of the Promotion Committee is to conduct an informational session
each Spring semester to provide an overview of the FAU Libraries’ and University’s criteria,
policies, and procedures regarding promotion. This session will include a question and answer
period to address specific questions or concerns the attendees may have regarding the
promotion process. For additional responsibilities of the Promotion Committee, see the “Role of
the FAU Libraries Promotion Committee.”
VII. Negative Recommendations and Notice of Denial, Notice of Denial from the Provost:
The candidate has 5 business days to provide a written response to any added material to the portfolio.
This section specifically addresses negative recommendations. 
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Negative Recommendations from the FAU Libraries Promotion Committee:
If the candidate chooses, he/she will have 5 business days to provide a written response to the
Promotion Committee’s negative recommendation. This response will be submitted to the Promotion
Committee and included in the candidate’s portfolio. The portfolio cannot move forward for 5 business
days after the candidate has received the letter unless, before the 5 day period has expired, the
candidate indicates there will be no response.
If the candidate wishes to continue in the promotion process, the candidate’s portfolios will then be sent
to the Dean of University Libraries for review.
Negative Recommendations from the Dean of University Libraries:
If the candidate chooses, he/she will have 5 business days to provide a written response to the Dean of
University Libraries’ negative recommendation. This response will be submitted to the Promotion
Committee and included in the candidate’s portfolio. The portfolio cannot move forward for 5 business
days after the candidate has received the letter unless, before the 5 day period has expired, the
candidate indicates there will be no response.
Notice of Denial from the Provost:
Any employee who is denied promotion shall be notified in writing by the appropriate administrative
official as stated in the most recent FAU Board of Trustees/United Faculty of Florida collective
bargaining Agreement. As stated in Article 14, Section 4 of the “2009-2012 Florida Atlantic University
Board of Trustees/United Faculty of Florida: Collective Bargaining Agreement:”
Article 14
Promotion Procedure
“14.4 Notice of Denial. Any employee who is denied promotion shall be notified in writing by the
appropriate administrative official. The employee has twenty (20) days after notification to submit a
written request for a statement of reasons and the University shall provide the employee with a written
statement within twenty (20) days thereafter of the reasons why the employee did not meet the
promotion criteria.”*
*”14.4 Notice of Denial” as stated above is subject to revision pending future Florida Atlantic University
Board of Trustees/United Faculty of Florida collective bargaining agreements.
VIII. Procedures and Timetable for Promotion.
(This timetable may change each year depending on the University’s Promotion and Tenure
Memorandum.)
MARCH.
Second week - If vacancies exist, the Faculty Assembly announces that vacant seats on the Promotion
Committee will need to be filled. The Faculty Assembly presides over the election of members to the
Promotion Committee. The Chair of the Faculty Assembly calls for nominees to fill vacant seats on the
Promotion Committee. (See “Role of the FAU Libraries Promotion Committee, Section V.” for the
makeup of the Promotion Committee.)
Third week - The Faculty Assembly presides over the election of members to the Promotion
Committee. All library faculty are eligible to vote in the election of Committee members to the Promotion
Committee, excluding the Dean of the Libraries. 
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Fourth week – Ballots should be counted by the end of the fourth week, and election results reported
so that new committee members are in place by the first week of April. After the votes are counted, the
Chair of the Faculty Assembly announces the new members of the Promotion Committee. The
Committee members select a Chair and an alternate.
APRIL.
Whenever possible, the informational session designed to explain and guide library faculty through the
promotion process will be held after the Provost’s Promotion and Tenure Forum, but before the
promotion application form deadline. Anyone who is interested in attending the informational session is
encouraged to do so.
Second week – The Dean of University Libraries requests applications for promotion. (See Appendix
B.) the FAU Libraries Promotion Guidelines are available at:
http://www.staff.library.fau.edu/promotion/promotion_guidelines.htm and through the FAU Libraries
Staff Web site: http://www.staff.library.fau.edu/.
Fourth week - The Dean of University Libraries forwards all applications to the Promotion Committee.
MAY.
First week – At the beginning of the first week, the Promotion Committee directs the candidates to the
most recent Promotion and Tenure Memorandum from the Office of the Provost. The Committee sends
the following to all library faculty members who have been employed with faculty status in the FAU
Libraries for one year at the start of the promotion process. Everyone except for the Dean of the
Libraries should receive the following:
 List of candidates for promotion.
 Curriculum vitae for each candidate.
 Peer Review Form.
The candidate sends to the Promotion Committee a list of external referees with an explanation of why
the referees were selected. The candidate may also include a maximum of 2 internal referees, but the
use of internal referees is strictly optional. If the candidate chooses to submit any internal letters, one
must be from a library faculty member. For more information about University requirements, please see
the section on “Letters of Evaluation” in the University Promotion and Tenure Memorandum.
Second week - The Promotion Committee requests letters of evaluation and résumés from internal and
external referees. Referees will have one month to submit their letters to the Promotion Committee. The
library faculty members return the peer review forms to the Promotion Committee.
Third week - Peer review forms must be forwarded to the candidate.
JUNE.
Second week - Letters from referees must be received by the Promotion Committee. The supervisor's
letter must be received by the candidate to include in the promotion portfolio.
Third week – Original letters from referees must be forwarded to the candidate. The candidate has 5
business days to provide a written response to the supervisor’s letter. The portfolio cannot move 
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forward for 5 business days after the candidate has received the letter unless, before the 5 day period
has expired, the candidate indicates there will be no response.
JULY.
Second week - The candidate submits all the required documentation.
 The candidate is responsible for the completeness of the documentation file.
 Promotion and Supplementary portfolios that are submitted to the Promotion Committee that fail to
meet the requirements stated in the University Promotion and Tenure Memorandum and the FAU
Libraries Instructor Promotion Guidelines will not be accepted for consideration and will be returned
immediately to the candidate.
 With the candidate’s permission, the Promotion Committee may request further documentation,
e.g., additional letters of recommendation from colleagues and other qualified persons.
 The Committee may choose to interview candidates.
Third week of JULY through the beginning of the first full week of SEPTEMBER – The Promotion
Committee may choose to work with the candidate on certain aspects of the portfolio before writing the
report. The Promotion Committee may wish to use the initial 4 weeks to review the candidate's
portfolio. Portfolios must be returned to the candidate by the end of the fourth week at the latest. The
last 3 weeks should be used by the candidate to make any revisions and to have the revisions reviewed
by the Promotion Committee.
SEPTEMBER.
Second week - Secret ballots for the numerical library faculty vote are sent out to all library faculty
members who have been employed with faculty status in the FAU Libraries for one year at the start of
the promotion process. Everyone except for the Dean of the Libraries should receive a ballot. Portfolios
are available for review by eligible faculty in the Wimberly Library Administration Offices.
Third week – Portfolios continue to be available for review by library faculty.
Fourth week – Ballots are due and counted on a date specified by the Promotion Committee.
Following the ballot count, a report of the Department/School will be completed by the Promotion
Committee and sent to the Dean.
OCTOBER.
Second week - The Promotion Committee completes the report for or against promotion detailing
positive and/or negative evaluation for each candidate, and documentation/portfolios for each
candidate.
 All reports or letters originating from the Promotion Committee or the Dean of University Libraries
must be in writing.
 Reports or letters for or against promotion are sent to the candidate.
Third week - The candidate has 5 business days to provide a written response to the Promotion
Committee’s recommendation. The portfolio cannot move forward for 5 business days after the
candidate has received the report unless, before the 5 day period has expired, the candidate indicates
there will be no response. See “Negative Recommendations and Notice of Denial, Section VII.” 
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Fourth week - The Library Promotion Committee must forward to the Dean of University Libraries the
following items: written report for or against promotion detailing positive and/or negative evaluation for
each candidate, and documentation for each candidate.
NOVEMBER.
Second week - Dean of University Libraries:
 Reviews the documentation and report of the Promotion Committee.
 Makes his/her own recommendation and write a Letter of Recommendation.
 Letter of Recommendation for or against promotion is sent to the candidate.
Third week - The candidate has 5 business days to provide a written response to the Dean of
University Libraries' recommendation. The portfolio cannot move forward for 5 business days after the
candidate has received the letter unless, before the 5 day period has expired, the candidate indicates
there will be no response. See “Negative Recommendations and Notice of Denial, Section VII.”
DECEMBER.
First week – At the beginning of the first full week, the Promotion Committee forwards the Committee
and Dean of University Libraries' recommendations to the Office of the Provost prior to the deadline for
the year. The Committee notifies the Dean that the candidate’s portfolios have been hand delivered to
the Provost’s office. The Dean provides any clarification if requested by the Office of the Provost.
MARCH.
Beginning with the 2007-2008 promotion process, the Provost will meet with candidates who are
applying for promotion prior to writing the official letter. Recourse from any negative administrative
decision outside the Library is provided by the provisions of the current BOT/UFF Collective Bargaining
Agreement. See “Negative Recommendations and Notice of Denial, Section VII” in this document:
http://www.staff.library.fau.edu/promotion/promotion_guidelines.htm.
The Provost submits his/her recommendations to the President.
MAY.
Letters regarding promotion decisions by the Provost and the President are forwarded to the candidate.
The effective date of the promotion is determined by the Florida Atlantic University Board of
Trustees/United Faculty of Florida Collective Bargaining Agreement