Assistant Librarian: Special Collections Librarian

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Position Summary

Diversity and inclusion are core values of the Florida Atlantic University (FAU) Libraries.  We believe that the educational environment is enhanced when diverse groups of people with diverse ideas come together to learn.  Applicants whose work incorporates a global perspective and a demonstrated commitment to diversity of thought in higher education are particularly encouraged to apply.

The FAU Libraries seek a proactive, enthusiastic, and creative Special Collections Librarian to interact with students, faculty, staff, and members of the public by providing access to the collection, offering instructional sessions, research assistance, and creating exhibits.

Reporting directly to the Assistant Dean for Research and Distinctive Collections, the successful candidate will be someone who can help the Special Collections Department to build relationships, learning opportunities and use the collections in new and exciting ways. The ideal candidate will have the enthusiasm and curiosity necessary to make our collections richer and more widely known and are interested in actively exploring ways to remove the access barriers to Special Collections. Although FAU courses are our primary focus, the instruction program also supports learning opportunities for various audiences, including local community members, K-12 students and teachers, and participants in summer institutes. The successful candidate will be highly collaborative and broadly promote and encourage the active use of the collections.

Essential Functions

  • Provide instructional sessions using Special Collections resources for a diverse community and student body, working across various disciplines.
  • Inventory, process, and create finding aids for archival collections by designing and developing finding aids.
  • Use ArchivesSpace and other tools and platforms to manage archival collections.
  • Assist with creating exhibits and conducting outreach activities that support the use of collections and primary source materials by students, faculty, staff, alumni, and public members.
  • Provide reference and information assistance to external and internal library users for all types and formats of library materials, including but not limited to maps, rare books, photographs, and manuscripts.
  • Participate in FAU programs and events that promote student recruitment, academic preparedness, and graduation.
  • Actively engage with university and library colleagues to ensure current collections and services meet the needs of the FAU community and support the University’s and Libraries’ mission and strategic plan.
  • Contribute to developing and strengthening a positive view of the FAU Libraries as an active partner in the University’s educational and research mission and promote the Libraries’ needs and services.
  • Investigate opportunities to carry out, publish, and present original research and projects related to the area of expertise or responsibility.
  • Serve on appropriate Libraries, University, regional or national committees.
  • Perform other duties as assigned.

Minimum Qualifications

  • ALA-accredited Master's degree in Library and Information Science or equivalent.
  • Minimum of 3-5 years of experience in a Special Collections department or equivalent.
  • Experience in teaching and facilitating individuals’ learning from diverse backgrounds and levels of readiness and promoting diversity and inclusion activities.
  • Demonstrates and supports a culture of diversity and inclusion.
  • Ability to serve as an advocate for individuals of all backgrounds.
  • Knowledge of primary source pedagogy and understanding the value of primary materials for learning, teaching, research, and outreach.
  • Demonstrated proficiency in archival accessioning, processing, and preparation of finding aids for internal and external users. 
  • Experience using ArchivesSpace or another finding aid platform.
  • Evidence of ability to work independently and collaboratively as a team member and team leader where consultation, flexibility, creativity, collaboration, and cooperation are essential.
  • Evidence of excellent oral, written, and interpersonal communication skills.
  • Evidence of ability to use information technologies for effective communication and work productivity.
  • Demonstrated initiative and strong interpersonal skills with a high level of professionalism and exceptional work ethic.
  • Ability to analyze and adapt to change in an ever-evolving and rapidly growing institution.

Knowledge, Skills, and Abilities

  • Experience and knowledge of rare books, archives, and rare materials.
  • Demonstrated proficiency in ArchivesSpace.
  • Knowledgeable about current and emerging trends in archiving.
  • Experience working in a multi-campus environment or multi-institutional consortia.
  • Knowledge of current trends in Special Collections instruction and outreach relevant to academic libraries.
  • Demonstrated commitment to lifelong learning and contributing to the profession through peer-reviewed publications in librarianship, conference presentations at regional or national library and/or related conferences, or significant professional service.
  • Experience providing instruction in a Special Collections department, library, or archive, and experience working with students in an academic setting.
  • Experience using learning management systems, preferably Canvas.


Position is a non-tenure-track faculty position at the rank of Assistant University Librarian on a 12-month contract with sustained high quality scholarship, research, and/or creative endeavors (as outlined in the FAU Libraries’ Promotion Guidelines: required for promotion. Position salary range: $50,000.00 - $55,000.00  Florida Atlantic University offers an excellent benefits package. Please see for benefits information.

$50,000.00 - $55,000.00
Job Location
Boca Raton
Application Deadline
College or Department
FAU Libraries
Special Instructions to Applicant

This position is open until filled and may close without prior notice.
This position is subject to funding.

Required Documents:

FAU’s Career Page permits the attachment of required/requested documentation.
PLEASE NOTE: A maximum of five (5) documents may be attached to your application. If more than five (5) documents are required for submission, please combine additional documents into one attachment to not exceed the maximum permitted.

When completing the online application, please upload all required documentation noted here:

  1. Cover letter addressing the essential functions, minimum qualifications, and knowledge skills, and abilities regarding this position
  2. Curriculum vitae
  3. One-page statement of Librarianship Philosophy
  4. Provide the names and contact information for three references

Top applicants will be invited for a campus visit and will be asked to give a presentation on a topic to be determined.

Full applications received by December 5 at 5pm EST will be given first review priority.

The selected candidate for this position is required to submit an official transcript sent directly from the institution for the Provost’s credential file prior to the first day of employment. Similarly, for degrees from outside the United States, the evaluation by an organization belonging to the National Association of Credential Evaluation (NACES), with an indication of the documents the evaluation was prepared from (official transcripts, diplomas, dissertation abstracts) is required for the Provost’s credential file prior to the first day of employment.

Background Screening:
Successful completion of a pre-employment background check is required for the candidate selected for this position.

Individuals requiring accommodation, please call 561-297-3057. 711

The Environment

About FAU

Established in 1964 as the first public university in southeast Florida, FAU serves 30,000 undergraduate and graduate students on six campuses along Florida's beautiful southeast coast in Broward, Palm Beach, and St. Lucie counties. FAU has ten distinguished colleges that offer more than 180-degree programs, including the Schmidt College of Medicine, and is home to one of the world's preeminent marine science education and research centers, the Harbor Branch Oceanographic Institute. FAU is taking its place among the world's great research centers and has been given the designation of a "High Research Activity" university by the Carnegie Foundation for the Advancement of Teaching. FAU was ranked 27th by U.S. News & World Report among all American universities for campus diversity, with 49% of its student body classified as minority or international students. In 2015, it earned the distinction of being a federally designated Hispanic Serving Institution. 

About the Libraries
FAU Libraries house approximately 3.7 million items and provide access to over 80,000 electronic journals, nearly 500 databases, and a growing collection of e-books and streaming videos. The Libraries house many distinctive collections, including artist's books, sound recordings, print music, rare books and manuscripts, and University Archives. The Digital Library creates online collections from unique materials housed in Special Collections and University Archives and serves as the University's repository for the intellectual output produced on campus.

Last modified at 12/08/2022 - 15:29 PM